Your Essential Partner for New Company Compliance

Securing reliable corporate secretarial services for new companies in Kenya is paramount for seamless establishment and ongoing compliance. At Mwenda Njagi & Co. Advocates & Mediators, we understand the intricate legal landscape and provide comprehensive support to ensure your business adheres to all statutory obligations, from incorporation to annual returns. Our expertise ensures your company operates with integrity and efficiency from day one. We are dedicated to delivering results through unwavering integrity in every case, making us your trusted legal partner in Nairobi and across Kenya.

The Role of a Company Secretary Under Kenyan Law

In Kenya, the role of a company secretary is legally mandated and vital for corporate governance, particularly under the Companies Act, 2015 (Cap. 486). This individual is responsible for maintaining statutory registers, filing annual returns with the Registrar of Companies at the Companies Registry, and ensuring the company complies with all regulatory requirements. For new companies, this includes initial filings and establishing proper record-keeping procedures. A qualified company secretary ensures that board meetings are conducted correctly, minutes are accurately recorded, and the company's registered office details are up-to-date. This position requires a deep understanding of corporate law and adherence to the strict deadlines set by the Business Registration Service (BRS), ensuring your company avoids penalties and maintains a good standing.

corporate secretarial services for new companies in kenya
Mwenda Njagi & Co. Advocates

Essential Secretarial Duties for New Entities

The initial setup for new companies in Kenya involves several critical secretarial duties. These include the proper registration of the company with the Business Registration Service (BRS), which encompasses obtaining a certificate of incorporation and a company registration number. Following incorporation, the company secretary must ensure the creation and maintenance of key statutory books, such as the register of members, register of directors and officers, and the company seal. Furthermore, prompt filing of the annual returns with the Companies Registry is a recurring obligation. Our team at Mwenda Njagi Advocates ensures these foundational steps are executed flawlessly, providing peace of mind and allowing you to focus on your core business operations. We also assist with changes in directorships, share transfers, and amendments to the memorandum and articles of association.

Legal Representation in Kenya

Mwenda Njagi & Co. Advocates provides legal advisory and court representation across Kenya and all 47 counties in Kenya.

Cost and Engagement with Corporate Secretarial Services

Corporate secretarial services for new companies in Kenya

The fees for corporate secretarial services in Kenya can vary based on the complexity of the company's structure and the scope of services required. Generally, new companies can expect an initial setup fee that covers the incorporation process and the establishment of statutory registers. Ongoing annual retainers typically range from KES 30,000 to KES 80,000 per annum, depending on the number of board meetings, filings, and other ad-hoc secretarial tasks. These fees reflect the expertise and diligence required to ensure continuous compliance with Kenyan corporate law and regulations. Mwenda Njagi & Co. Advocates offers transparent pricing structures tailored to your business needs.

Frequently Asked Questions

Is a company secretary mandatory for all new companies in Kenya?
Yes, under the Companies Act, 2015, every company registered in Kenya must appoint a company secretary. This role is crucial for maintaining statutory compliance and ensuring smooth corporate governance throughout the company's lifecycle.
What documentation is needed to engage corporate secretarial services?
Typically, you will need to provide your company's incorporation documents, details of directors and shareholders, and any existing statutory registers. Our team will guide you through the specific documentation required for your engagement with Mwenda Njagi & Co. Advocates.
How can Mwenda Njagi & Co. Advocates assist with our first annual return filing?
We will ensure all required information is accurately gathered and submitted to the Companies Registry before the statutory deadline. This includes updating share registers, director information, and financial summaries, preventing any compliance issues for your new company.